Chadron Girls’ Softball Association
purpose of the Chadron Girls Softball Association is:
To operate a
nonprofit girls fast pitch softball association.
girls softball in Chadron, Nebraska, by developing skilled players, promoting
fun and team spirit, promoting healthy competition, and promoting and teaching
good sportsmanship to all players, coaches, parents, and fans.
To ensure girls
have the opportunity to play softball throughout their school years.
Girls Softball Association (referred to herein as CGSA)
of Directors (referred to herein as Board or BOD)
refers to registered players, parents, coaches)
1: The Board of Directors shall
consist of not more than nine members; four of these members will serve as
2: Each member of the Board of
Directors will serve for two (2) years with the election taking place at the
November general monthly meeting. Election
to an Elected Officer position will extend membership on the Board for the term
of that position. There will be no
term limits. Beginning at the
November 2005 election, only one member of any family shall be a voting member
of the board.
3: Any member desiring to resign
shall submit their resignation in writing to the Secretary, who shall present it
to the Board for action.
4: Vacancies will be filled by the
signed or verbal recommendations of one board member, seconded by another
member, and by a two-thirds vote of the members.
Vacancies shall filled by individuals who have been actively involved in
the softball program as a committee member, coach, team parent, or active
volunteer for at least one season prior to seeking a spot on the board.
5: When board terms expire, any board member or any CGSA member attending the
November meeting may make nominations for positions on the board.
1 – The officers of CGSA shall be a Program Director, Assistant Director,
Secretary and Treasurer.
2 – The officers of the board shall be elected from the board membership by a
majority of the Board. The term of
office shall be two (2) years. There
will be no term limits.
3 – Any vacancy because of death, resignation, removal, or otherwise vacated
shall be filled by the Board for the non-expired portion of the term.
1 – A board member may be removed from the board and forfeit their position as
elected office for failing to carry out expected duties or conduct detrimental
to CGSA. To remove a board member, a
written complaint must be presented to the Board.
The complaint will be reviewed and investigated by the Board.
If, and only if, sufficient justification exists, a hearing will be held.
A vote of two-thirds of all Board Members is required for the dismissal
of a member.
1 – Each member of the Board of Directors shall be entitled to one vote.
In the event of a tie, the Director will cast the deciding vote.
All issues shall be decided by a majority vote of the Board of Directors
except as otherwise be provided in these bylaws.
2 – Proxy voting shall be allowed at all duly convened Board meetings within
the CGSA provided the proxies are in writing.
These written proxies shall include the date and the issue being voted
on, and shall be submitted to an officer in order to be valid.
1 – The Board shall meet monthly except for the months of June, July, August,
and December. Meetings will take
place as posted on the Chadron Slammers website at 7:30 p.m. or as otherwise
published at a meeting place designated on the website publication.
A quorum shall consist of at least one half (1/2) of the board members.
Additional meetings may be held as needed.
2 – Meetings shall be held at any location designated by the Program Director.
All members shall be notified.
All meetings shall be open to the public.
1 - The Secretary shall keep a written record of the meetings.
In the absence of the Secretary, the Director shall appoint another Board
Member present to fulfill this duty. These
minutes shall be approved and made official at the following Board of Directors
OF BOARD OF DIRECTORS:
Board of Directors duties shall be inclusive of, but not limited to:
administration of the association’s affairs.
fees and confirming eligibility.
supplemental playing rules in addition to ASA governed rules.
guidelines for league play.
guidelines for tournament teams.
decisions regarding disciplinary actions of CGSA members.
background checks and appointment of coaches.
grievances submitted by CGSA members.
of Program Director:
The Program Director will supervise all affairs of the organization;
preside over all meetings of the Board; sign all official documents of the
organization; break ties in voting matters, and serve as ex-official member of
of Assistant Director:
The Assistant Director will perform the duties of the Director in the
event of the inability of the Director to act.
The Assistant Director shall act as liaison between committees and the
Board. The Assistant Director shall
perform other duties as assigned by the Director or the full Board.
Duties of the Secretary:
The Secretary shall record all minutes of meetings and maintain a file of
all correspondence, forms, and documents pertinent to the activities of CGSA.
The Secretary shall perform other such duties, as the Board of Directors
Duties of the Treasurer:
The Treasurer shall have charge and custody of and be responsible for all
funds of the CGSA organization; receive and give receipts for moneys due and
payable to the organization; deposit all moneys in the name of the organization,
and pay all expenses upon the approval of the Board.
The Treasurer shall be responsible for providing a treasurer’s report
at each meeting and for presenting a written financial report at the November
board meeting. The Treasurer
shall also assist in helping prepare the budget and file any necessary papers
with the IRS.
Board of Directors may appoint a chairperson for needed committees.
A chairperson may or may not be a board member.
Members of special committees do not need to be a member of the Board.
Each committee chairperson shall report activities to the Board as
requested. The chairperson may
designate the members to assist with the committee.
One person may be chair of more than one committee as necessary.
The following committees may be established as needed each year.
Committees may be added as needed:
be responsible for the effective operation, stocking, and maintaining of the
concession stand. The concession
coordinator will submit a financial report at the May, September, and November
umpires for all league and tournament games
umpires of cancellations and rescheduling
information to treasurer for payment of umpires
the official CGSA member register with the current phone number and mailing
address of each member.
the membership drive coordinating with Chadron Youth Baseball, if necessary.
paper and schools of membership registration
on file copies of birth certificates of members
Equipment Director will:
a fields and equipment budget for approval by the Board of Directors.
This budget shall include but is not limited to:
balls, field equipment, uniforms, bats, and catcher’s equipment.
all equipment for safety
responsible for purchasing, issuing, collecting and storing all CGSA equipment
an inventory to Board
arrange for the field to be prepared for games
Coordinator/Publicity Director will:
ideas for approval by the Board
committees to conduct fundraising
members of fundraising events
results to the board
with sports editors of local newspaper and radio to recognize teams
someone from each team to handle publicity
and collect from sponsors
appreciation for sponsors
and distribute t-shirts to teams
billing information to treasurer
of In-house leagues will:
(one each league age group)
and compile team rosters
coaches and assist in selection process
and distribute schedules
any end of the season awards, etc.
cooperatively with coaches
of Tournament Teams will:
any needed interviews and selection of coaches
to Board, as necessary
try-outs, if necessary
all rules and regulations of CGSA.
necessary paperwork for state tournaments
sure travel teams are equipped with uniforms and equipment
Article 1 – Officers of CGSA may be bonded at the board’s discretion.
BY CGSA MEMBERS
1 – In order for a grievance to be addressed by the Board of Directors, it
must be put in writing and given to any member of the Board of Directors.
The Board will then discuss the grievance and make any necessary
are subject to background checks and an interview by the Board or a committee or
chairperson appointed for this purpose. New
coaches may be required to complete training in the basic fundamentals and
philosophies as set forth by the Board. This may require up to four hours of
training. Coaches will also be required to sign a Code of Ethics and
Sportsmanship. Failure to abide by
this code can result in removal as a coach.
Interested parties may be recommended by board members or league
coordinators or may submit a request in writing to the Board.
A two-thirds majority must approve coaches, and the league coordinator of
the program for the specific age group or the Tournament Team Director will
break ties. High School softball
players may be appointed as assistant coaches for league teams at the discretion
and under the supervision of the high school coach.
1 – All coaches will be approved as above set forth.
2 – All coaches will be responsible for the conduct of their team, assistant
coaches, their players and their players’ parents.
3 – Tournament team head coaches will be responsible for all of the CGSA
softball equipment and uniforms. The
uniforms and equipment will be turned in no later than thirty days following
their last game of the season.
4 – All players who desire to play on a tournament team in their age group
will be accepted on a tournament team unless there are more than twelve (12)
players who wish to play in each age group.
In that circumstance, the Board of Directors will make a decision on
whether to hold a try-out or form additional teams.
5 – In the event that players from
nearby towns request to play on a Chadron tournament team, the Board will make a
decision whether or not to accept the request based on the needs of the team and
participation numbers in that age group. The
coach of the tournament team will break any ties in voting regarding this
6 – Both parents and the daughter must sign and date the “Traveling Teams
Parent/Daughter Commitment Form.”
1 – Refunds – CGSA will refund any registration fees received by players
prior to the first game should said player decide not to play or is not able to
play. If a player has participated
in one or more games, no refund will be given unless approved by the Board for
bylaws may be changed if a proposal is presented in writing at any board meeting
and approved by a 2/3 vote at two consecutive meetings.
by the CGSA Board of Directors this _____
day of __________, 2005.